The 2023 NCSFA State Fleet Managers Workshop will be an in-person event exploring the theme Navigating the Rough Road. Please join us September 19-22, 2023 at the DoubleTree by Hilton Portland, OR for this important event open to the state and university fleet community.

Be sure to review the event policies and other information on this page. Registration is open now through September 2.  

Registration Fees

Registration is closed as of September 5th. Please contact NCSFA staff with any questions.

State & University Fleet Professionals: Registration is complimentary for members of NCSFA. Nonmembers who work in or with state or public university fleet organizations are also welcome! Your registration includes access to recorded sessions for on-demand access after the Workshop.

  • Member: Complimentary for primary and secondary members
  • Nonmember: An additional attendee from a state or university fleet organization that is currently member of NCSFA - $525 includes complimentary membership through 6/30/2024
  • Nonmember: From a state or university fleet organization that is not member of NCSFA - $600 includes complimentary membership through 6/30/2024

Corporate Partners: Corporate Partners receive complimentary registration to the Workshop based on partner level. One additional registration may be purchased per partner. If you have questions regarding registrations available for your company, please contact us before you register.

  • Corporate Partner: Platinum - 3 attendees, Gold 2 - attendees, Silver - 1 attendee
  • Additional Corporate Partner Attendee - $500
  • Non-member Corporate attendee - $1600

Please also consider the additional sponsorship opportunities to enhance the value of your participation. Information listed in section below.

Guest Registration:

Guest registration is only for individuals who do not work in the fleet industry and will be accompanying a regular attendee to Portland (this does not include accompanying the attendee to program sessions). Click here to register your guest!
Guest Registration is $250 and includes the following:
  • Breakfast - Wednesday, Thursday, and Friday 
  • Evening reception - Tuesday, Wednesday, and Thursday
  • NCSFA T-shirt

Please note that lunch is not included with the guest registration. Regular attendees are welcome to bring their guest to the t-shirt swap on Tuesday, but the swap is limited to attendees who work in the fleet industry.

 Sponsorship Opportunities for Corporate Partners 

Corporate Partners are important to the Workshop and the success of NCSFA's state and university fleet administrators. The Workshop provides a venue for private sector suppliers and government members to share solutions. To attend or be a Workshop sponsor, you must be a Platinum, Gold, or Silver Corporate Partner.

Information and registration can be found here OR contact Lauren Myers for more information.  



Tuesday, September 19
3:00 – 5:00 pm                         REGISTRATION OPENS
6:30 – 7:30 pm                         New Member Meet and Greet (Invitation Only)
7:30 – 9:00 pm                         T-shirt Swap

Wednesday, September 20
7:30 – 8:30 am                        Registration and Continental Breakfast
8:30 – 9:00 am                        Welcome and Opening
9:00 – 10:15 am                      Keynote: Navigating Through Turbulent Times – Captain James Evanow
10:15 – 10:45 am                    Networking Break
10:45 – 11:00 am                    WEX Thought Leadership
11:00 am – 12:15 pm              Site Planning and Considerations for EV – Courtney Speer, State of Washington
12:15 – 2:15 pm                      Lunch – Food Trucks and EV showcase!
2:15 – 3:15 pm                        Driver Safety Best Practices Risk Management – Ron Gitelman, Yale University & Clinton Strother, GPS Insight
3:15 – 3:30 pm                        Geotab Thought Leadership
3:30 – 4:00 pm                        Networking Break
4:00 – 5:00 pm                        Roundtable Discussion: EV Planning and Mandates
5:00 – 6:30 pm                        Opening Night Reception sponsored by Geotab

Thursday, September 21
7:30 – 8:30 am                       Continental Breakfast
8:30 – 9:00 am                       Ford Thought Leadership and Q&A
9:00 – 10:00 am                     Five Key Questions Your Fleet System Should Answer to Combat Rising Costs – Mariah Flowers, State of Iowa & Kathy Wellik, Agile Fleet  
10:00 – 10:15 am                   GPS Insight Thought Leadership 
10:15 – 11:00 am                   Taste of Portland Activity                                                                                                11:00 – 11:30 am                   Networking Break
11:30 am – 12:15 pm            Awards Presentation and Annual Business Meeting
12:15 – 1:15 pm                    Lunch
1:15 – 2:15 pm                      Managing the Fleet Budget – Cory Weeks, State of Utah & Marc Canton, RTA Fleet
2:15 – 2:45 pm                      Networking Break
2:45 – 3:45 pm                      Keeping Your Fleet on the Street: Advances in Garage Equipment Technology – Amanda Wilson, Indiana University & Steve Perlstein, Mohawk Lifts
3:45 – 4:45 pm                      Roundtable 2: Vehicle Life Cycle & Repair
5:45 – 8:45 pm                      Reception on the Portland Spirit - Willamette River Dinner Cruise


Friday, September 22
7:30 – 8:30 am                      Continental Breakfast
8:30 – 9:30 am                      Getting the Most Mileage Out of Your Membership – NCSFA Executive Committee
9:30 – 10:30 am                    Charging Fleet into the Future – Clinton Bench, UCLA & Ryan Kelly, WEX
10:30 – 10:45 am                  Networking Break
10:45 – 11:45 am                  Roundtable Discussion 3: Conference Wrap/Up
2:00 – 6:00 pm                      Optional offsite activity

We are very excited to reveal the current schedule! Please note that program times may change closer to the event.


 Speaker Information 

Key Dates to Note

  • Deadline to turn in learning objectives, bios & headshots - August 18
  • Deadline to turn in your presentation, handouts & materials (see PPT template below) - September 1
  • Deadline to register for the Workshop - September 2


 Hotel Information


The Doubletree Portland will accept reservations at the group rate of $199 per night until the cut-off date of August 18, 2023.

Reservations received after this date will be accepted based on space and rate availability.

To make your reservations, click here or call 1-800-996-0510 and ask for the National Conference of State Fleet Managers Workshop room block.

Portland Activities and Offers

Info & Resources:

  • Portland Spirit Lunch or Dinner Cruise 
  • Wildwood Adventure Tours offers full and half-day excursions to some of Oregon’s top destinations including Multnomah Falls and the Oregon Coast. 

 Event Policies & FAQ

  • Health and Safety: The health and safety of NCSFA members, registrants, staff, exhibitors, and guests is our highest priority. NCSFA will abide by the most current World Health Organization, U.S. Center for Disease Control, State of Oregon, and local and Hilton safety guidelines which are continually evolving. Staff will continue to monitor the situation and provide updates as needed.